Before continuing with The System, I find it necessary to take a step back and define the overarching Rules, Methods and Framework.
After acquiring a MacBook Pro, and basking in its glow, I became motivated to re-evaluate my overall system for managing my life. I began to conceptulize an all encompassing master system some time ago under the massively creative name Life 2.0. I invite you to take a journey with me towards … drum roll please … Life 3.0! I will start first with a very high level overview of what elements the system must contain for maximum effectiveness.
Long past are the days when people had to be in the same physical room to have a meeting and conversations. Conference phone calls have been standard affair in the business world for decades, but with high speed Internet playing an integral roll in today’s world, video conferencing is far and away starting to take precedence.
The ability to see whom you are communicating can often seal a deal, and it’s generally easier to have a conversation with them as well. This roundup features software solutions to enable and empower you to fill your video conferencing needs.
I know it is not good practice to assign due dates to tasks when using the GTD methodology. However, when serving multiple clients where there are many items attached to a specific due date, I find it better to assign the due dates in the task rather than put it on my calendar (which clutters my calendar far too much, especially on my Smart Phone). Also, when you assign due dates to Tasks in Outlook you can have them show up on your desktop client calendar at the bottom.
The negative to this method is that you may have many items that are past due that you wish to move to another date. My Google-Fu must have been busted, because I could not find out how to do this, so I resorted to manually changing each one.
Today, I finally figured it out! And being the nice guy I am, the fruits of my labor are now available to all.
If you travel a great deal in your line of work, you know the trade offs involved with trying to pack and transport as many business tools and reference materials as possible into the smallest amount of space (in addition to the rest of your luggage). Mastering this art can mean more productive business meetings on the road; fewer missed flights from running through concourses with excess baggage; and far less stress in your life overall.
One thing that I miss from my iPod Classic is the easy ability to pause with just one click. It is a very useful feature if you want to quickly pause when someone is trying to talk to you. Unfortunately, without this tip on the iTouch, you would need to hit the home button, then unluck the iTouch with a swipe and then you can pause it with a single touch.
With GTD, it is not uncommon to be faced with a list of 100+ next actions all within the same context, especially if most of your day is spent within a certain context (such as @computer). David Allen suggest that the context, time needed and energy required should be used to determine what to do next. But when your list is100+ items long, it can be a daunting proposition to actually make that choice over and over throughout a hectic day. Following are some techniques I have developed to help with this problem.
This is a guest post derived from correspondence I received from Jack Bicer:
Have you ever used a really good application that made a difference in your productivity? Well written software, that does its job well, usually at no cost or low cost. Perhaps not as well known, but filling a real need.
If you have tried to coordinate meetings between more than two people, you undoubtedly know the pain. Many emails, phone calls and even text messages to ensure an optimal time for all. Here are some web based applications that can greatly simplify this process and provide you with the tools to hold an effective meeting.