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With the GTD methodology, you need a calendar, lists, inbox and a good old fashioned file cabinet. Here is an implementation of the GTD using Google Apps, RememberTheMilk.com, HighRise.com, Jott.com, an inbox and a file cabinet.
Calendar: Google Calendar
The “hard landscape” is managed here. I use the RTM Google service to get a quick glance of my todo’s for the day on Google calendar.
Lists: RememberTheMilk.com
I have a pro account with RTM so that I can synchronize with my PocketPC using MilkSync. I find their mobile interface, through Pocket IE, very easy to use. I just wish they would remove the numbers between your list items and allow for viewing all tasks without having to click the “more” link.
I use RTM lists to organize my GTD contexts: @Agendas, @Anywhere, @Call, @Daily (these are daily routine tasks, such as exercise), @Errands, @Home, @Online, @PDA, @Projects, @Read/Review, @Reference, @Shopping, @Waiting For, @Someday / Maybe and @Weekly (these are weekly routine tasks, such as my weekly GTD review)
I use the following GTD non-standard lists: Checklists (for example, here I keep a travel preparation routine), Templates (for example, I use a project template that defines the purpose, results and resources needed) and Weekly Goals (the associated link on this task goes to a Google Doc that contains my overall goals).
I use the following RTM smart lists (the search criteria is listed after the dash):
Time Power: A Proven System for Getting More Done in Less Time Than You Ever Thought Possible
How to Get Control of Your Time and Your Life (Signet)
- @Focus - priority:1 AND NOT list:@Daily AND NOT list:@Weekly AND (dueBefore:Today OR due:Today)
- Must Do Today - priority:1 and status:incomplete and dueWithin:”1 day of today”
- No Due Date - due:never
- Overdue - dueBefore:today
- This Month - dueWithin:”1 month of 1st”
- This Week - dueWithin:”1 week of today” OR dueBefore:today
- Check Email (all my emails are forward to one Gmail account and I use filters liberally) and do things that can be done in under 2 minutes or else forward into the system.
- Check Calendar to make sure I execute any critical items due today.
- Check @Focus to keep me focuses on today’s most critical tasks.
- Follow the GTD method of execution - Context, Time Available, Energy Available, Priority
Time Power: A Proven System for Getting More Done in Less Time Than You Ever Thought Possible
How to Get Control of Your Time and Your Life (Signet)
November 25 2007
I have removed the @Daily and @Weekly lists, and use tags to denote this special case instead. The list items now reside in the appropriate list contexts.
November 27 2007
[...] Thinking Serious » Managing Your Life With GTD, Online Tools and a File Cabinet With the GTD methodology, you need a calendar, lists, inbox and a good old fashioned file cabinet. Here is an implementation of the GTD using Google Apps, RememberTheMilk.com, HighRise.com, Jott.com, an inbox and a file cabinet. [...]
November 27 2007
[...] Thinking Serious » Managing Your Life With GTD, Online Tools and a File Cabinet With the GTD methodology, you need a calendar, lists, inbox and a good old fashioned file cabinet. Here is an implementation of the GTD using Google Apps, RememberTheMilk.com, HighRise.com, Jott.com, an inbox and a file cabinet. [...]
November 30 2007
[...] Managing Your Life With GTD, Online Tools and a File Cabinet – Thinking Serious looks at on-line tools and a filing cabinet to manage GTD methodology. [...]
November 30 2007
[...] Managing Your Life With GTD, Online Tools and a File Cabinet – Thinking Serious looks at on-line tools and a filing cabinet to manage GTD methodology. [...]
December 11 2007
[...] I use RTM as my master to do list for implementing GTD. I find it useful to separately bookmark each page that I check most frequently, such as my @Focus and @Errands lists. [...]
December 12 2007
Very cool that you are using Rememberthemilk.com for your GTD needs. Most people don’t see it’s potential in this way. An extremely flexible app.
I’m currently planning a blog launch which will cotain exntensive information about using and optimizing GTD for RTM and vice-versa
Our blogging topics overall seem to have a lot in common. Check out my launch page when you have some time.
December 28 2007
[...] bookmarks tagged gtd Managing Your Life With GTD, Online Tools and a Fi… saved by 1 others Linhanita bookmarked on 12/28/07 | [...]
January 2 2008
[...] Managing Your Life with GTD, Online Tools and a File Cabinet: Whip yourself into shape by getting organized the GTD way. This article will show you how to [...]
January 3 2008
[...] Managing Your Life with GTD, Online Tools and a File Cabinet: Whip yourself into shape by getting organized the GTD way. This article will show you how to [...]
March 3 2008
Do you track hard landscape items on your calendar in RTM to allow them to be checked off when done?
March 3 2008
@Derek
I track hard landscape items like meetings in my calender, but items that are specifically due on a particular date are tracked in RTM.
March 3 2008
Do you use smartlists or standard lists for contexts? I have tried both and really cannot decide which to use…
March 3 2008
@Derek
I use standard lists for contexts. I don’t like having to type in a tag for the context each time, even with auto-complete. I reserve tags for projects and special lists, such as checklists.
March 3 2008
I am slightly confused… using smart and standard lists only seems to clutter up RTM… why do you use both?
March 3 2008
@Derek
I use smart list to look a particular view. For example I have:
@Focus for items that are of priority 1 and are either overdue or due today.
@WorkingFromHome puts all my lists together into one list of items I can do at home, (e.g. @online, @home, @anywhere, etc… but not @errands)
@ThisWeek shows all items due this week of high priority.
March 3 2008
Now if only I could figure out the filing part… would love to use a scanner/one note, but am not sure that will completely nail it…
July 21 2008
I am using http://www.taskwriter.com, combined with Gmail and Google Calendar.
I’ve tried to use RTM, but it’s over my computer skills. I like taskwriter because it’s very simple. They are still missing a calendar, and I am trying to cover that with google calendar. I do a lot of copy paste between gmail and taskwriter (it’s really nice to have the unique gmail links).